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Whippoorwill Hall Application

Auditorium seats 186 with 3 handicap spaces.

Click here to see the theatre seating chart.

Stage area seats 40. Rental includes full use of stage area.

Name of organization

Type of organization
ProfitNon-profit

Event Name

Purpose of meeting/event

Insurance Company
(Certificate of Insurance must be mailed with the deposit to the library director, once the online application is submitted)

Broker

Policy number

Address

City

State

Zip Code

Telephone (home)

Telephone (work)

Telephone (cell)

Email

Stage Area Reservation

Chairs (up to 40 persons max on stage as per c/o)
6' Folding Tables (4 maximum)
8' Folding Tables (5 maximum)

Microphones (fees may apply)

Wireless microphone
Shure SM 58 (up to 5 available)
Shure SM 57 (up to 5 available)
Sennheiser (up to 3 available)
Sampson S11 (up to 2 available)
D/I Box (up to 2 available)

Cables

Cables XLR:
YesNo

Cables 1/4 Speaker:
YesNo

Monitor Twist Lock Speaker Cable:
YesNo

Monitors

Wedge (2 maximum)
Cabinet (2 maximum)

Mic Stands

Mic Stands (4 maximum)
Mini Boom (4 maximum)
Kick Drum (1 maximum)
Straight (6 maximum)
Intercom System (3 maximum)

Podium with microphone:
YesNo

Podium without microphone:
YesNo

Piano:
YesNo

Technician Booth Reservations (fees may apply)

Stage Lighting (fees will apply):
YesNo

Audio Mixer (up to 14 channels. All channels used will be set to center or zero position.

Channel for iPod:
YesNo

Playback Equipment Rack (indicate the following selections)

Projection & Screen:
YesNo

DVD:
YesNo

PC:
YesNo

MAX:
YesNo

CD:
YesNo

All audio/visual support needed in Whippoorwill Hall must be arranged with the library technician.

If a library technician is required, the sponsor must pay directly to the technician for the time spent with the sponsor organization.

Library Technician
Hours

Any technician that needs to operate the projection room is required to demonstrate her/his competence to the library technician

PROJECTION ROOM

Projection Technician:

Name

Phone Number

HOURS OPENING/CLOSING

If the event is going to be when the library is closed, a library staff member will open and close Whippoorwill Hall. Click here to see opening/closing fees.

Click here to see library hours.

Open Whippoorwill Hall:
YesNo
Time:

Close Whippoorwill Hall:
YesNo
Time:

Size of audience:
Seats 186 - rental includes full use of stage area.

Age of audience: (Minors require supervision)

Number of Adult Supervisors:

Admission charge (if any):

Once your application is submitted, you will be forwarded to the booking page.

Applicant/sponsor agrees to defend, indemnify and hold harmless the North Castle Public Library and the Town of North Castle, the Library Director, the members of the Whippoorwill Hall Committee, the Library Trustees and Library employees from and against all liabilities, damage, loss claims, demands and actions which arise or are claimed to arise out of or be connected with the premises and meeting/function including without limiting all liability, damage, loss, claims, demands and actions on account of personal injury, death, or damage to property. Applicant/sponsor will be responsible for all costs, fees, and disbursements associated therewith including all attorneys and investigate fees. A security deposit of $500 must be issued to the Library covering any damage that may occur during use. A pre and post site visit must be conducted. It is the responsibility of users to arrange for a site-visit.

Please read, then check the box and fill in the fields below.

I, , the applicant/sponsor for (organization/group/individual) have read the Policies and Regulations governing the use of the North Castle Library’s meeting facilities and accept responsibility for use of same requested above.

Please enter these characters in the field below:
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Click the Send button below to submit your application and to continue to the booking page.